PTO
BOARD

PRESIDENT: The primary duty of the President shall be to oversee the business affairs of the PTO and to coordinate PTO activities with the other officers, special committees/chairpersons, and the Principal of Foulks Ranch Elementary School. The President shall set the agenda and preside over all regular and special meetings. The President shall have all newsletters, flyers, or notices approved through the proper protocols before proceeding with distribution. The President shall perform all duties necessary to the office of the President and any other duties as may be assigned.

VICE PRESIDENT: The Vice President shall act as an aide to the President, performing any such duties delegated by the President. The Vice President shall assume the duties of the President in case of vacancy or for such periods as the President may be unable to perform his/her official duties. When so acting, the Vice President shall have all the powers of and be subject to all the restrictions upon the President. The Vice President shall perform all duties necessary to the office of the Vice Presidency and any other duties as may be assigned.

RECORDING SECRETARY: The Recording Secretary shall keep an accurate record of all meetings. In the event of absence, the President shall arrange for another officer to record the meeting minutes. Minutes and other documents from all meetings shall be available within seven days for Board review. The Recording Secretary shall be the custodian of the records of the PTO, including the Bylaws, agendas, meeting minutes, and correspondence. The Recording Secretary shall work with the Communications Secretary to conduct PTO-related correspondence as requested by the President, such as thank you letters, donation request letters, etc. and perform all duties necessary to the office of Recording Secretary and any other duties that may be assigned.

TREASURER: The Treasurer shall have custody of and be responsible for all PTO monies. The Treasurer shall create and deliver statements for monies due and payable to the PTO and deposit all such monies in the name of the PTO, promptly, in such bank/depository as selected by the PTO. He/she shall keep an accurate record of all financial transactions, and shall present all records in a monthly report at each Board meeting and a monthly report to an outside auditor. The Treasurer shall, in general, perform all duties necessary to the office of the Treasurer and any other duties that may be assigned.

COMMUNICATIONS SECRETARY: The Communications Secretary shall manage communications and marketing for the PTO, its fundraisers, and events. These communications shall include, but are not limited to, PTO newsletters, email broadcasts, websites, Facebook, and other signage around the school. The Communications Secretary will also work with the Recording Secretary to conduct PTO-related correspondence as requested by the President, such as thank-you letters, donation request letters, etc. Prior to publication, all information (newsletters, event flyers, etc.) must first be approved by the PTO President and school principal. He/she will perform all duties necessary to the office of Communications Secretary and other duties that may be assigned.

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